What is a digital signature?
A digital signature or ID is more commonly known as a digital certificate. To digitally sign an Office document, you must have a current (not expired) digital certificate. Digital certificates are typically issued by a certificate authority (CA), which is a trusted third-party entity that issues digital certificates for use by other parties. There are many commercial third-party certificate authorities from which you can either purchase a digital certificate or obtain a free digital certificate. Many institutions, governments, and corporations can also issue their own certificates.
A digital certificate is necessary for a digital signature because it provides the public key that can be used to validate the private key that is associated with a digital signature. Digital certificates make it possible for digital signatures to be used as a way to authenticate digital information.
Welcome to Digital Signature India
Ministry of Company Affairs has launched a prestigious e-Governance programme named MCA21. Under the said MCA21 programme, new e-forms have been notified vide GSR No. 56(E) dated 10.02.2006 and statutory filing, in the office of RoC would be on the basis of the new e-forms only. To make these new e-forms legally recognized and authenticate Digital Signature Certificate issued by TCS is required.
These Digital Signature Certificate used for e-forms has the same legal recognition and validity as handwritten signatures. Detailed MCA21 programme is available at www.mca.gov.in .
A Digital Signature Certificate, like hand written signature, establishes the identity of the sender filing the documents through internet which sender can not revoke or deny. A Digital Signature Certificate is not only a digital equivalent of a hand written signature it adds extra data electronically to any message or a document where it is used to make it more authentic and more secured. Digital Signature ensures that no tampering of data is done once the document has been digitally signed. A DSC is normally valid for 1 or 2 years, after which renewal is required.
These certificates are accepted for IFFCO, Northern Railway, MCA 21, E-filing, E -tendering etc…
There are basically 3 types of Digital Signature Certificates Class-1, Class-2 & Class-3 each having different level of security.
All the authorized signatories of company under MCA21 require Class-2 Digital Signature Certificate.
Similarly any document filed by CA/CS/CWA & TAX PRACTIONERS under MCA21 require Class-2 Digital Signature Certificate.
Get a digital signature from a certificate authority or a Microsoft partner
If you plan to exchange digitally-signed documents together with other people, and you want the recipients of your documents to be able to verify the authenticity of your digital signature, you can obtain a digital certificate from a reputable third-party certificate authority (CA).
Create a digital certificate to digitally sign a document immediately
If you do not want to purchase a digital certificate from a third-party certificate authority (CA), or if you want to digitally sign your document immediately, you can create your own digital certificate.
- In Windows, click the Start button. Select All Programs.
- Click the Microsoft Office folder, then click the Microsoft Office 2010 Tools folder.
- Click Digital Certificate for VBA Projects.
- On the Create Digital Certificate dialog box, type a name for your certificate,
- Click OK.
IMPORTANT: If you digitally sign a document by using a digital certificate that you created, and then you share the digitally-signed file, other people cannot verify the authenticity of your digital signature without manually deciding to trust your self-signed certificate.
The following image is an example of the Create Digital Certificate dialog box.
|Required Documents with Application Form:|
|Document 1 (Proof of identity)||Self attested copy of PAN Card. Valid Active PAN with the Income tax Department.|
|Document 2 (Proof of residence) – Any one||Self Attested Copy of latest bill : WATER / ELECTRICITY / POWER / TELEPHONE / CREDIT CARD or VOTER’S ID CARD / DRIVING LICENSE/PASSPORT in the applicant’s name for address confirmation.|
How do I get a Digital Signature Certificate?
The Office of Controller of Certifying Authorities (CCA), issues Certificate only to Certifying Authorities.CA issue Digital Signature Certificate to end-user. You can approach any one of the seven CAs for getting Digital Signature Certificate. The website addresses are given below.